🚩 Why is my PIN flagged?
Why can’t my clients claim VAT from my invoice?
What even is the VAT Special Table?
If you’re asking any of these questions — you’re not alone. Thousands of Kenyan businesses are listed on the KRA VAT Special Table and don’t even know it.
In this post, you’ll learn:
✅ What the table means
✅ Why your PIN is flagged
✅ How to get removed from the list — step by step
✅ How to prevent future listing
🧠 What Is the VAT Special Table?
The VAT Special Table is a KRA tool that flags non-compliant VAT-registered taxpayers.
If you’re listed:
- Clients cannot claim VAT from your invoices
- Your PIN is red-flagged on iTax
- You may be denied a TCC (Tax Compliance Certificate)
- Your eTIMS account is locked
🔗 Check Your PIN Status on KRA Portal
🚨 Why Is Your PIN on the Special Table?
🚨 Why Is Your PIN on the Special Table?
| Reason | What It Means |
|---|---|
| ❌ Missed VAT returns | Filing delays or skipped nil returns |
| ❌ Unpaid VAT | Filed returns but didn’t pay VAT due |
| ❌ Not using eTIMS | Still issuing manual or Excel invoices |
| ❌ Suspicious declarations | Unrealistic sales, fake claims |
| ❌ VAT refund audit trail issues | Risk flagged from verification |
| ❌ Variance in eTIMS vs VAT returns | You’re declaring less sales in VAT returns than what was transmitted via eTIMS — this is seen as sales underdeclaration |
🔍 KRA is now auto-matching eTIMS invoice data with VAT returns. If there’s a mismatch — especially if you report lower figures — you may be flagged as high-risk.
🔍 How to Know You’re on the List
- Your can’t file your VAT returns on iTax
- Clients reject your invoices
- You fail to get a TCC
- You receive an email/letter from a Tax Compliance Officer
✅ Step-by-Step: How to Get Off the VAT Special Table
1️⃣ Review Your Compliance Gaps
- Check your VAT compliance status on itax PIN checker
- Compare your etims invoices vs the VAT autopopulated return
- Ensure you’ve started using eTIMS
- File and pay your VAT tax dues on time
2️⃣ Write a Formal Letter to KRA
Subject:
Request for Removal from the VAT Special Table – PIN [Insert PIN]
Include:
- Company details (PIN, registration)
- A brief explanation of the issue
- What you’ve done to correct it
- Request for urgent removal
3️⃣ Attach These Documents
📎 Required documents:
- Company PIN & registration certificate
- eTIMS invoice samples
- Bank statements (3–6 months)
- Filed returns + proof of VAT payments
🧾 Upload via iTax or deliver physically to your Tax Station.
4️⃣ Actively Follow Up
- Contact your Tax Compliance Officer
- Visit the station if no response
- Send email reminders weekly
⏳ Cases can drag for weeks if you don’t follow up!
5️⃣ Request a TCC
Once your PIN is cleared:
- Go to iTax
- Apply for a TCC
- Confirm your removal is effective
❌ What to Avoid After Removal
To prevent being flagged again:
- File returns monthly (even nil)
- Use eTIMS when invoicing
- Pay taxes on time
- Reconcile bank income with VAT returns
- Avoid questionable “bulk” input claims
📥 Download Our Free Checklist
👉 Download the Special Table Removal Checklist (PDF)
Use it to tick off every step during the process
🎥What is the VAT Special Table?
🙋 Frequently Asked Questions (FAQ)
Q: How long does removal take?
A: 2 to 6 weeks with active follow-up.
Q: Can I still invoice while flagged?
A: Yes — but your clients can’t claim VAT.
Q: Can Ushuru help with this?
A: Yes! We assist with submissions, eTIMS setup, and follow-ups.
📞 Final Call to Action
Being flagged isn’t the end — but staying silent will cost you business.
📩 Talk to a Tax Expert Now
📎 Or grab the Checklist PDF
Tags: #VATSpecialTable #eTIMS #KenyaTaxHelp #KRACompliance
Category: Tax Compliance, VAT, eTIMS